Private Secretary to the Speaker
Rúnaí Príobháideach an Chinn Comhairle
The main duties and responsibilities of the job are:
- Ensure the provision of high quality and timely services to support the Speaker and Deputy Speakers in the performance of their duties.
- Manage the delivery of the Speaker’s Office’s responsibilities in relation to plenary sittings of the Assembly, in line with the appropriate deadlines and the requirements of Standing Orders.
- Support the delivery of a range of the Speaker’s statutory responsibilities under the Northern Ireland Act 1998, including in relation to the legislative process and the resignation and the appointment of Members and Ministers.
- Provide or obtain accurate and timely advice, on day-to-day issues of procedure, to the Speaker and Deputy Speakers, Members, Ministerial Private Offices and others.
- Manage the delivery and provision of advice on the Speaker’s Office’s responsibilities in relation to protocol for issues such as inward and outward visits and the marking of civic occasions.
- Lead on the day to day management of the Speaker’s representational responsibilities including supporting the Speaker in contacts with visiting ambassadors, parliamentary delegations and others.
- Coordinate the delivery of the Speaker’s outreach and engagement activities, including building relationships with external contacts, contributing to the development of a programme of events and initiatives to advance the Speaker’s personal priorities, and managing the delivery of those events.
- Assist with the development of papers and responses to correspondence to the Speaker on complex or sensitive issues.
- Undertake research and provide analysis, options and recommendations to assist in the drafting of speeches, briefing documents and decision-making papers.
- Assist the Adviser to the Speaker/Head of Corporate Support in supporting the Assembly Commission, the North/South Inter-Parliamentary Association and other corporate projects as required.
- Assist with the development, delivery and monitoring of policies within the responsibility of the Corporate Support Unit.
- Assist the Adviser to the Speaker/Head of Corporate Support with the management of the Corporate Support Unit, including compliance with organisational policies, budgetary management, information management and procurement procedures.
- Lead, manage and develop the team of staff within the Corporate Support Unit, to ensure the delivery of team objectives within appropriate requirements and agreed service standards.
- Comply with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements.