Job Title: Accounts Payable Supervisor
Salary: £30,886 – £31,953
Grade: Assembly Grade 7
Directorate: Corporate Services
Business Area/Office: Finance Office
Accountable to: Members’ Financial Services Team Leader
Accountable for: Clerical Officer/s
The Finance Office offers a range of financial services to the Assembly Commission, Members of the Legislative Assembly (MLAs) and Political Parties. In order to deliver these services, the Finance Office is comprised of a number of integrated teams, one of which is the Members’ Financial Services team.
This team is specifically responsible for the administration of all financial assistance, provided for by legislation, to support and assist MLAs as they carry out the functions of their elected office. The administration includes undertaking an accounts payable service for MLAs, making payments on their behalf and ensuring that the legislation is fully complied with.
The team is also responsible for the administration of The Financial Assistance for Political Parties Scheme 2016 (the ‘FAPP Scheme’), which offers financial support to Parties as they seek to assist MLAs in undertaking their Assembly functions.
The Accounts Payable Supervisor is part of this team making payments on behalf of MLAs and Political Parties, under the provisions of the legislation, on a day-to-day basis.
The main duties and responsibilities are:
Applicants must, by the closing date for applications have at least four years’ experience of working in a Finance role and specifically:
(a) Undertaking a wide range of account payment services ensuring compliance and governance controls are followed;
(b) Using effective and verbal and written communication skills to provide advice and support on procedures and policies to stakeholders or to assist non-financial budget managers with budgeting and monitoring expenditure;
(c) Effectively using Microsoft Office packages, to include MS Word, Outlook and Excel as well as an Accounts Payable or Finance systems to produce accurate and timely management information and prepare Finance related documents.
Please note the successful applicant will be required to complete the Accounts Payable Association Technician certification process following completion of the probationary period and within 2 years of appointment.
Should shortlisting be required, the following shortlisting criteria will be applied:
(a) One years’ experience of managing individual staff members or a team of staff within a Finance Office, to ensure the quality, accuracy and timeliness of work.
The following Assembly Skills and Behaviours will be assessed during the selection process:
…is about providing a high-quality and efficient service to our customers. It is thinking ahead, managing resources effectively and delivering work on time and to a high standard. It is also using professional or technical expertise to enhance service delivery.
… is setting high standards for ourselves. It is about guiding, motivating and developing others to achieve high performance. It is about engaging others in delivering a corporate vision of excellence, expertise and innovation in support of the Assembly as a legislature.
…is looking for and being open to new and innovative ideas and improvements to the service provided. It is being flexible and adapting positively and professionally to sustain performance when the situation changes, workloads increase or priorities change. It is about forming sound, evidence-based decisions and being accountable for results.
…is creating and maintaining positive, professional and respectful internal and external working relationships through effective and appropriate communications.
 The Assembly Members (Salaries and Expenses) Determination (Northern Ireland) 2016, as amended by the Assembly Members (Salaries and Expenses) (Amendment) Determination (Northern Ireland) 2020 (the ‘Determination’).