Clerical Supervisor- Finance
Maoirseoir Cléireachais - Airgeadas
The main duties and responsibilities of the post are:
Accounts Payable Duties:
- Reviewing all incoming correspondence and claims and prioritising them for payment or resolution;
- Setting up new suppliers, reconciling supplier accounts, correcting discrepancies and resolving queries in a timely manner;
- Checking claims to ensure they are coded correctly and that they meet the admissibility criteria of the Determination or FAPP Scheme;
- Ensuring adherence to the provisions of the Determination or FAPP Scheme in terms of funding allowances by monitoring spend against budgets and reporting to managers, Members or Parties if expenditure is forecasted to exceed legislative allowances;
Using Technology:
- Using electronic systems to make payments and to produce accurate reports on Members or Party expenditure to assist with budgeting or for audit purposes;
- Effectively using Microsoft Office and bespoke internal Assembly Commission software systems to make payments; and to prepare, produce and present documentation including letters, reports or memos etc;
Working Relationships:
- Managing and developing individual staff members or a small team by checking claims for accuracy ensuring payments are made within the agreed timeframes;
- Developing and maintaining effective working relations with a wide range of internal and external stakeholders, including Members, Members’ and Party support staff;
- Attending meetings with Members, minute taking and capturing actions/notes and proactively following up on actions to ensure timely delivery;
- Complying with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements;
Managing information:
- Providing guidance and assistance to Members, their staff or Party staff on the administration of the Determination or FAPP Scheme and the payment processes to be followed;
- Drafting correspondence and ensuring that work is accurate and presented in a corporate format;
- Collating and preparing information for meetings with Members, senior management or auditors in a timely manner;
- Researching and preparing accurate and timely information to be used in the drafting of audit papers, administration guidance or in responding to Freedom of Information Requests;
- Managing information and records in accordance with established policies and statutory requirements; and
- Carrying out other duties that the Assembly Commission requires of you.
