Job Title:Clerical Supervisor – Finance
Salary:£30,886 – £31,953
Grade:Assembly Grade 7
Business Area/Office:Finance Office
Accountable to:Assistant Assembly Clerk – Finance
Accountable for:Clerical Officer/s
The Finance Office offers a range of financial services to the Assembly Commission, Members of the Legislative Assembly (Members) and Political Parties. In order to deliver these services, the Finance Office is comprised of a number of integrated teams.
The Members Financial Services team is responsible for the day-to-day administration of the Assembly Members (Salaries and Expenses) Determination (Northern Ireland) 2016, as amended by the Assembly Members (Salaries and Expenses) (Amendment) Determination (Northern Ireland) 2020 (the ‘Determination’). The Determination provides financial assistance to Members, supporting them as they carry out their functions as a Member.
The team is also responsible for the administration of The Financial Assistance for Political Parties Scheme 2016 (the ‘FAPP Scheme’), which offers financial support to Parties as they assist Members in undertaking these functions. The Clerical Supervisor – Finance works as part of the team to administer payments to Members and Parties under the provisions of the legislation.
The main duties and responsibilities are:
Applicants must, by the closing date for applications have at least four years’ experience of working in an Accounts Payable or Book-keeping role and specifically:
(a) Undertaking a wide range of accounts payable services ensuring compliance and governance controls are followed;
(b) Using effective and verbal and written communication skills to provide advice and support on procedures and policies to stakeholders or to assist non-financial budget managers with budgeting and monitoring expenditure;
(c) Developing and maintaining effective working relationships with key stakeholders, both within and outside of your organisation to deliver a quality Accounts Payable or Book-keeping service;
(d) Planning and organising workload using own initiative to deliver high quality work to tight deadlines, ensuring speed, accuracy and attention to detail are maintained;
(e) Contributing to the management of resources e.g. people or finance including planning, monitoring and evaluation;
(f) Effectively using Microsoft Office packages, to include MS Word, Outlook and Excel as well as an Accounts Payable or Book-keeping systems to produce accurate and timely management information and prepare Finance related documents.
Please note the successful applicant will be required to complete the Accounts Payable Association Technician certification process following completion of the probationary period and within 2 years of appointment. Further opportunities to study for the Association of Accountants Technicians Foundation Certificate in Book-keeping will be offered to the successful applicant.
Should shortlisting be required, the following shortlisting criteria will be applied:
(a) One years’ experience of managing individual staff members or a team of staff within an Accounts Payable or Book-Keeping function, to ensure the quality, accuracy and timeliness of work.
The following Assembly Skills and Behaviours will be assessed during the selection process:
…is about providing a high-quality and efficient service to our customers. It is thinking ahead, managing resources effectively and delivering work on time and to a high standard. It is also using professional or technical expertise to enhance service delivery.
… is setting high standards for ourselves. It is about guiding, motivating and developing others to achieve high performance. It is about engaging others in delivering a corporate vision of excellence, expertise and innovation in support of the Assembly as a legislature.
…is looking for and being open to new and innovative ideas and improvements to the service provided. It is being flexible and adapting positively and professionally to sustain performance when the situation changes, workloads increase or priorities change. It is about forming sound, evidence-based decisions and being accountable for results.