System Administrator
Riarthóir Córais

Ready to play an important role in the work of the Northern Ireland Assembly?

The System Administrator will play a pivotal role in supporting the Assembly Commission to maintain its integrated Finance, Payroll, Human Resources (HR) and Purchase Order/Procurement system.

System Administrator
Riarthóir Córais

What we're looking for

The main duties and responsibilities of the post are:

System Administration and Maintenance

  • Maintenance: To schedule all housekeeping tasks and processes in relation to the various modules and ensure they are running at optimum performance levels;
  • New modules: To ensure that any new modules are built, tested and implemented, within scoped parameters and in line with Assembly Commission security profiles and GDPR legislation;
  • Upgrades: In consultation with the Finance and HR Offices, schedule and test all related upgrades and arrange periodic database copies to the test and development sites;
  • Troubleshooting: Act as the first point of contact for any queries in relation to the system, to log necessary calls with the system provider, and keep users up to date on queries raised;
  • Contributing to Contract Management: To be the first point of contact with the system provider for any issues, monitoring the delivery of consultancy work, managing query resolution and case management and monitoring the relevant contract key performance indicators and provide this information to the overall Contract Manager;

Data Integrity

  • Change verification: Protect the integrity of the system data by ensuring only authorised changes are carried out;
  • System and user audits: Conduct data audits and data cleansing exercises, user audits, and security access audits.

Training

  • User guides: Create and maintain documentation for Finance, Payroll and HR processes, ensuring it is relevant, easy to follow and is kept up to date;
  • Training: Take responsibility for all system training materials, ensuring all new users are given the necessary training on the system and that regular refresher training is provided to all Assembly Commission staff; which may be face to face, or via the development and maintenance of eLearning courses. Training will also need to be provided to Members, Members’ support staff and Party support staff as required.

Reporting

  • Data extraction: Produce ad hoc management information reports for senior managers, and the Finance and HR Offices to enable strategic and management decisions;
  • Advice and Assistance: Provide assistance to the Finance and HR Offices to enable them to produce reports/audit reports as required;
  • Report / Dashboard creation: In consultation with the Finance and HR Offices, develop the reporting outputs from the system, including editing/creating new reports and building dashboards, taking responsibility for report data quality (control totals for reports, all reports having the same definition of terms used, etc.).
What we're offering
Essential Criteria

Applicants for the post must, by the closing date for applications, have:

  1. A minimum of 3 years’ relevant experience of system(s) maintenance and administration. This must include experience in each of the following:

a) Building and modifying workflows within the system(s), including testing and implementing changes;

b) Extracting and creating reports from the system(s), for the purpose of statutory and management reporting;

c) Acting as the first point of contact for user queries and raising issues with the system supplier(s) for action; and

d) Training staff and other relevant stakeholders on the system(s).

shortlisting criteria

Should shortlisting be required, the following shortlisting criteria will be applied:

  • Experience in the maintenance and administration of Finance, Payroll or HR Systems.

Quick Q&A for this job...​

The salary range is £37,925 – £39,062 . This is an Assembly Grade 6 position.

There is one permanent position.

This post will sit within the Finance Office but will work across the Finance and the Human Resources Offices. The Finance Office offers a range of financial services to the Assembly Commission, Members and Parties. The Office sits within the Corporate Services Directorate and is responsible for carrying out all of the financial processing, budgeting and reporting, as well as operating a central travel desk. 

The successful candidate will be accountable to a Head of Finance.

The successful applicant will be based in Parliament Buildings, Belfast.

Completed application forms must be submitted by 12 noon on Friday 22 July 2022.

The Selection Process

There are five elements within the Recruitment and Selection Framework:

Experience – the knowledge or mastery of an activity or subject gained through involvement in or exposure to it.

Ability the aptitude or potential to perform to the required standard.

Technical the demonstration of specific professional skills, knowledge or
qualifications.

Assembly Skills and Behaviours the actions and activities that people do which result in effective performance in a job.

Strengths the things we do regularly, do well and that motivate us.

The elements which will be assessed for this role will be Experience, Technical and Assembly Skills and Behaviours and the selection method(s) that will be used are detailed below. Further information on the Recruitment and Selection Framework are included in the Guidance on Recruitment and Selection for Applicants.

The essential criteria reflect the experience and knowledge that an applicant must possess in order to be able to undertake the role. An eligibility sift will be carried out on the basis of the information contained in the essential criteria section of the application form. You must therefore demonstrate clearly in your form how, and to what extent, you meet with the essential criteria for the post. 

The selection panel reserve the right to use shortlisting as part of the selection process for this post. Should shortlisting be used, the shortlisting criterion listed in the Job Specification will be applied. The selection panel reserve the right to set a minimum standard for the shortlisting criterion and/or to only invite those who score highest in the shortlisting criterion to the next stage of the selection process. If shortlisting is not necessary, all applicants who have demonstrated the essential criteria will proceed to the next stage of the selection process.  

The interview will address the information contained in the Job Specification and will assess elements of the Recruitment and Selection Framework.

Interviews are planned for week commencing 08 August 2022.

The selection panel reserves the right to hold a further interview stage if deemed necessary.

Further information on the Recruitment and Selection process is available in the Recruitment and Selection Framework and Guidance on the Recruitment and Selection for Applicants.

System Administrator
Riarthóir Córais

Below you will find everything you need to apply for the position.

Read all the information about the job and the associated guidance related to working in the Assembly:

You are now ready to complete the online application:

Please note the application form will be unavailable due to essential system maintenance from 18:00 Friday 08 July to 08:00 Monday 11 July 2022 and on Wednesday 20 July from 00:00 to 09:00.

If you are unable to access the form during this time please try again later.

The deadline for applications expired at 12 noon on Friday 22 July 2022.

Further Information

If you require more information on the recruitment process, please contact the Human Resources Office on 028 90 521446/028 90 521741 or email [email protected].

Visit our website for further information about the Assembly.

Please note the application form will be unavailable due to essential system maintenance from 18:00 Friday 08 July to 08:00 Monday 11 July 2022 and on Wednesday 20 July from 00:00 to 09:00.

If you are unable to access the form during this time please try again later.