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Human Resources Supervisor
Maoirseoir Acmhainní Daonna
(2 posts)

Ready for the challenge of a role within the Assembly's Human Resources Office?

Assembly colleagues in a meeting

There are a number of Human Resources Supervisor roles within the Human Resources Office and each role has different responsibilities. The Human Resources Supervisor will rotate between the different roles.

Human Resources Supervisor
Maoirseoir Acmhainní Daonna

What we're looking for

Main roles and responsibilities of the Human Resources Supervisor:

  • Assist with the planning, organising and co-ordinating efficient and effective recruitment competitions. This will include arranging meetings and interviews and providing advice and guidance to selection panels in line with the relevant policies.
  • Co-ordinate and implement an effective on-boarding process for new staff to include liaising with managers and other key stakeholders.
  • Support the management of sickness absence in accordance with relevant Assembly Commission policies e.g. update and maintain data, monitor and report on sickness absence levels, providing statistics for monthly reports and liaise with the occupational health adviser and staff support service for medical reports.
  • Support managers and staff with their duties relating to performance management.
  • Provide timely and accurate advice and guidance to managers and staff on a wide range of Human Resources policies and procedure, seeking advice from the HR Services Team Manager and senior HR manager as appropriate.
  • Assist in the review and development of Human Resources policies and procedures, including research, liaison with other organisations and consideration of legislation and good practice.
  • Maintain and provide accurate and timely HR management information and manage information in line with data protection policies and procedures.
  • Provide administrative support for Disciplinary, Grievance and Dignity at Work investigations and return to work interviews.
  • Update and maintain data in relation to vacancy management, including the management of staff in post within agreed complement, assisting in the production of management information papers, ensuring that information is stored appropriately and in line with legislative requirements.
  • Liaise with a range of recruitment agencies regarding the placement of agency workers.
  • Collate and maintain accurate Equal Opportunities information to facilitate statutory returns, ensuring that data is stored appropriately and in line with legislative requirements.
  • Co-ordinate learning and development (L&D) activities including planning the arrangements for L&D events; responding to L&D queries; processing invoices related to L&D; taking forward actions following training e.g. evaluation/feedback etc.
  • Collate information to inform responses to Assembly Questions, Freedom of Information and Data Protection requests.
  • Support the HR Services Team Manager in the maintenance of the integrated Payroll and Human Resources Management System.
  • Provide operational advice to staff on the various software packages used within the HR Office.
  • Comply with the Assembly Commission’s Equal Opportunities and Dignity at Work policies and procedures and
  • You may also be required to carry out other duties that the Assembly Commission reasonably requires of you.
What we're offering
Essential Criteria

Applicants must, by the closing date for applications:

1. The CIPD Level 3 Diploma in Human Resource Management (or an equivalent or higher qualification), and at least two years’ experience of:

(a) Providing administrative support for a range of HR services to tight deadlines.

(b) Using effective verbal and written communication skills to accurately and clearly explain HR policy and procedures to staff and managers.

(c) Developing and maintaining effective working relationships with key stakeholders, both within and outside of your organisation to deliver a quality HR service.

(d) Effectively using Microsoft Office packages, to include MS Word, Outlook and Excel as well as HR Management Systems to produce accurate and timely management information and prepare HR documents.

 

OR

 

2. At least four years’ experience in the areas outlined at points a) to d) above.

Quick Q&A for this job...​

The salary range is £29,398 -£30,413 (under review). This is an Assembly Grade 7 position. 

The role of the Human Resources Office is to support the delivery of the Assembly Commission’s Corporate Strategy through the provision of high quality HR services.

The Office provides a wide range of HR services to support the Assembly Secretariat including: 

  • Recruitment and Selection
  • On-boarding
  • Workforce Planning
  • Equality and Diversity
  • Pay, Reward and Grading
  • Employee Relations
  • Learning and Development
  • Health and Wellbeing
  • Managing Attendance
  • Managing and Developing Performance

 

At a strategic level, the Human Resources Office is responsible for advising and guiding senior management on organisational change and development and for leading on specific corporate projects.

The successful candidate will be accountable to the Human Resources Services Team Manager / Learning and Development Manager.

The successful applicant will be based in Parliament Buildings, Belfast.

Completed application forms must be submitted by 12 noon on Monday 1 February 2021.

The Selection Process

There are five elements within the Recruitment and Selection Framework:

Experience – the knowledge or mastery of an activity or subject gained through involvement in or exposure to it.

Abilitythe aptitude or potential to perform to the required standard. 

Technical – the demonstration of specific professional skills, knowledge or qualifications.

Assembly Skills and Behaviours –the actions and activities that people do which result in effective performance in a job.

Strengths – the things we do regularly, do well and that motivate us.

The elements which will be assessed for this role will be Experience, Ability, Technical, Assembly Skills and Behaviours and Strengths and the selection method(s) that will be used are detailed below. Further information on the Recruitment and Selection Framework are included in the Guidance on Recruitment and Selection for Applicants.

Online testing may be used as a shortlisting tool. Invitation to test does not imply that an applicant possesses the essential criteria. The tests will be held online and instructions and further information will be issued to applicants after the closing date for applications. Only those applicants who meet the minimum standard, and who score highest in the tests, will be considered for the next stage of the selection process, the eligibility sift. 

The essential criteria reflect the experience and knowledge that an applicant must possess in order to be able to undertake the role. An eligibility sift will be carried out on the basis of the information contained in the essential criteria section of the application form. You must therefore demonstrate clearly in your form how, and to what extent, you meet with the essential criteria for the post. 

The selection panel reserve the right to use shortlisting as part of the selection process for this post. Should shortlisting be used, the shortlisting criterion listed in the Job Specification will be applied. The selection panel reserve the right to set a minimum standard for the shortlisting criterion which applicants must achieve in order to be invited to the interview stage of the selection process. If shortlisting is not necessary, all applicants who have demonstrated the essential criteria will proceed to the next stage of the selection process.  

The interview will address the information contained in the Job Specification and will assess elements of the Recruitment and Selection Framework.

The selection panel reserves the right to hold a further interview stage if deemed necessary. 

Further information on the Recruitment and Selection process is available in the Recruitment and Selection Framework and Guidance on the Recruitment and Selection for Applicants.

Application Pack:
Human Resources Supervisor
Maoirseoir Acmhainní Daonna

Below you will find everything you need to apply for the position.

Read all the information about the job and the associated guidance related to working in the Assembly:

You are now ready to complete the online application:

Please note the application form will be unavailable on Saturday 21st November between 00:00 – 09:00 due to maintenance on the system.

If you are unable to access the form during this time please try again later.

The deadline for applications expired at 12 noon on Monday 1 February 2021.

Further Information

If you require more information on the recruitment process, please contact the Human Resources Office on 02890 520327.

Visit our website for further information about the Assembly.

Good Luck

Please note the application form will be unavailable on Saturday 21st November between 00:00 – 09:00 due to maintenance on the system.

If you are unable to access the form during this time please try again later.