Norther Ireland Assembly logo

Human Resources Services Team Manager (two posts)

Ready to co-ordinate the provision of efficient and effective HR services in the Northern Ireland Assembly?

The HR Services Team Manager manages a small team of staff and has responsibility for a range of functions including recruitment and selection, on-boarding, performance management, managing sick absence, workforce planning, employee relations and providing advice and guidance on a range of HR policies and procedures.

Human Resources Services Team Manager

What we're looking for

The main duties of the role are to:

  • Support the Senior HR Management Team in the effective management of the HR Office and maintaining a positive working environment.
  • Manage a team of staff to plan, organise, co-ordinate and monitor the provision of efficient and effective HR services to Assembly Commission managers and staff.
  • Manage recruitment and selection competitions including coordinating all administrative duties such as setting up planning meetings and interviews and also providing advice and guidance to selection panels using the relevant policies.
  • Co-ordinate an effective on-boarding process.
  • Manage workforce planning processes.
  • Support the management of sick absence in accordance with relevant policies e.g. monitor and report on sickness absence levels; liaise with the occupational health adviser and staff support service; carry out sickness absence review meetings and make decisions/recommendations regarding formal administrative action in relation to sickness absence.
  • Support managers and staff with their duties relating to performance management.
  • Provide accurate and timely HR advice to management and staff in accordance with the provisions of the Staff Handbook.
  • Assist in the review and development of human resources policies and procedures, including research, liaison with other organisations and consideration of legislation and good practice.
  • Assist with and/or conduct formal investigations in accordance with the complaints policies, including investigation meetings, preparation of minutes and formulation of accurate and timely investigation reports.
  • Support effective management of the integrated Payroll and HR Management System (HRMS) including liaison with the third party system provider for consultancy requirements and with the helpdesk to resolve issues/queries.
  • Maintain and provide accurate and timely HR management information and manage information in line with data protection policies and procedures.
  • Ensure that equality data is provided in an accurate and timely way to meet statutory obligations.
  • Draft responses to Assembly Questions, Freedom of Information and Data Protection requests.
  • Comply with all Assembly Commission policies and procedures, including the Equal Opportunities Policies and Dignity at Work Policy.
  • Carry out other duties that the Assembly Commission may reasonably require of you.
What we're offering
  • Salary range: £36,098 – £37,180
  • The standard working week is 37 hours, excluding meal breaks (42 hours gross).
  • An annual leave allowance of 25 days, increasing incrementally by one day per year up to a maximum of 30 days
Essential Criteria

Applicants must, by the closing date for applications have:

The CIPD Level 5 Diploma in Human Resource Management (or an equivalent qualification), and at least two years’ experience of effectively:

1) Delivering a range of professional HR services, including recruitment and selection, managing sickness absence, workforce planning and employee relations.

2) Providing accurate and pertinent advice to managers and staff on HR policy and procedures, both verbally and in writing.

3) Managing staff, including prioritising, allocating and monitoring work to ensure tasks are completed to a high standard and within deadlines, and supporting them with their performance and development.

4) Maintaining a HRMS to include production and analysis of accurate and timely management information.

OR

At least four years’ experience in the areas outlined at points 1) to 4) above.

Please note the successful applicant will be required to complete the CIPD Level 5 Diploma in Human Resource Management within a set timescale.

Quick Q&A for this job...​

The salary range is £36,098 – £37,180. This is an Assembly Grade 6 position. 

The Human Resources (HR) Office is comprised of two teams, HR Services and HR Learning & Development. The HR Services Team Manager manages a small team of staff and has responsibility for a range of functions including recruitment and selection, on-boarding, performance management, managing sick absence, workforce planning, employee relations and providing advice and guidance on a range of HR policies and procedures.

The successful candidate will be accountable to a Senior Human Resources Manager (AG5).

The successful applicant will be based in Parliament Buildings, Belfast.

Completed application forms must be submitted by 12 noon on Monday 24 August 2020.

The Selection Process

There are five elements within the Recruitment and Selection Framework:

Experience – the knowledge or mastery of an activity or subject gained through involvement in or exposure to it.

Abilitythe aptitude or potential to perform to the required standard. 

Technical – the demonstration of specific professional skills, knowledge or qualifications.

Assembly Skills and Behaviours –the actions and activities that people do which result in effective performance in a job.

Strengths – the things we do regularly, do well and that motivate us.

The elements which will be assessed for this role will be Experience, Technical, Assembly Skills and Behaviours and Strengths and the selection method(s) that will be used are detailed below. Further information on the Recruitment and Selection Framework are included in the Guidance on Recruitment and Selection for Applicants.

The essential criteria reflect the experience and knowledge that an applicant must possess in order to be able to undertake the role. An eligibility sift will be carried out on the basis of the information contained in the essential criteria section of the application form. You must therefore demonstrate clearly in your form how, and to what extent, you meet with the essential criteria for the post. 

The selection panel reserve the right to use shortlisting as part of the selection process for this post. Should shortlisting be used, the shortlisting criterion listed in the Job Specification will be applied. The selection panel reserve the right to set a minimum standard for the shortlisting criterion which applicants must achieve in order to be invited to the interview stage of the selection process. If shortlisting is not necessary, all applicants who have demonstrated the essential criteria will proceed to the next stage of the selection process.  

The assessment stage will include an interview which will address the information contained in the Job Specification and will assess elements of the Recruitment and Selection Framework.

Part of the assessment stage will also be a job related skills test. Details will be provided in the invite to interview letter.

Interviews are planned for 25, 28 and 29 September 2020.

The selection panel reserves the right to hold a further interview stage if deemed necessary. 

Further information on the Recruitment and Selection process is available in the Recruitment and Selection Framework and Guidance on the Recruitment and Selection for Applicants.

Application Pack: Human Resources Services Team Manager

Below you will find everything you need to apply for the position.

Read all the information about the job and the associated guidance related to working in the Assembly:

You are now ready to complete the online application:

The deadline for applications expires at 12 noon on Monday 24 August 2020.

Further Information

If you require more information on the recruitment process, please contact the Human Resources Office on 02890 520327.

Visit our website for further information about the Assembly.

Good Luck