Data Protection and Governance Officer
Oifigeach Cosanta Sonraí agus Rialachais
The main duties and responsibilities of the job:
- Inform and advise staff about the requirements of the UK GDPR and the Data Protection Act 2018 and help them to understand the practical implications for their business areas and the risks associated with data processing operations, taking into account the nature, scope, context and purposes of the processing.
- Monitor and ensure on-going compliance with the requirements of the UK GDPR and the Data Protection Act 2018, through for example, conducting data protection audits and requiring records of all data processing activities to be maintained.
- Assist and advise business areas and Information Asset Owners (‘IAOs’) in relation to the management of internal data protection activities.
- Raise awareness of data protection issues and promote a positive data protection culture.
- Assist business areas in deciding if a Data Protection Impact Assessment (DPIA) should be undertaken and assist with conducting DPIAs.
- Review and update the data protection, governance and information assurance policies and provide training to staff as required.
- Develop and maintain relationships with other DPOs across the wider public sector to share knowledge and best practices.
- Advise upon investigations and notifications once a data breach or other data incident has occurred.
Information Standards and FOI
- Lead an information management systems review and the implementation of a new system.
- Manage and quality assure the administration of responses to and disclosure of all FOI/DP requests in accordance with statutory deadlines and advise on more complex requests.
- Oversee the administration of FOI/DP appeals and provide advice to panels.
- Manage the Retention and Disposal Schedule and liaise with the Public Record Office of Northern Ireland (‘PRONI’).
- Attend the Information Security Group and advise on appropriate information security measures.
- Manage the secretarial support to the Secretariat Audit and Risk Committee (‘SARC’).
- Draft the SARC Annual Report and assist with the self-assessment of SARC.
- Facilitate the quarterly review and update of the Corporate Risk Register, in conjunction with the Secretariat Management Group (‘SMG’).
- Assist Directorate Management Teams with the monthly review and update of Directorate Risk Registers.
- Facilitate the 6-monthly review of Directorate Risk Registers by SMG and identify emerging “risk clusters”.
- Update and develop the Corporate Governance Framework in conjunction with SMG.
- Update and develop the Assembly Commission’s Risk Management Strategy in conjunction with SMG.
- Complete (with input from SMG and Heads of Business) Fraud and Bribery, Cyber Security and Information Risk, Risk Management and other relevant checklists and monitor subsequent action plans.
- Monitor new or updated relevant corporate governance guidance and identify potential changes or updates to the corporate governance policies or procedures.
- Fulfil the role in an independent manner.
- Lead, manage and develop a small team of staff.
- Develop and provide training for staff on data protection, UK GDPR, information management, governance and risk management.
- Develop and implement a continuous improvement programme for the office.
- Comply with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures; and
- Carry out other duties that the Assembly Commission reasonably requires of you.