Assistant Assembly Clerk (AG6)
The main duties and responsibilities of the job are:
- Undertaking research and investigatory work, providing timely and accurate analysis and recommendations to assist in the drafting of policies, reports and briefing documents.
- Drafting documents including reports and speeches for Members etc.
- Assisting in the development and provision of authoritative advice on complex issues which may include draft legislation, policies and procedures, etc.
- Minute taking for Committee meetings to reflect the key decisions and actions of the Committee.
- Supporting the Assembly Clerk/Senior Assistant Assembly Clerk(s) in facilitating the efficient and effective management of Members’ work in committee and plenary and taking part, as required, in meetings and discussions with Committee Chairs and Assembly Members.
- Assisting Assembly Clerk/Senior Assistant Assembly Clerk(s) in providing advice on procedural matters relating to plenary sessions of the Assembly and Committee meetings.
- Assisting Assembly Clerk/Senior Assistant Assembly Clerk(s) in providing advice on the content and effect of draft legislation and on Assembly procedures relating to the passage of legislation.
- Supporting the Assembly Clerk/Senior Assistant Assembly Clerk(s) in the scrutiny of legislation both in Committee meetings and in plenary, including the first draft of a Committee report on a bill, facilitating the tabling of amendments by Assembly Members and the publication of Bills and Acts.
- Supporting the Assembly Clerk/Senior Assistant Assembly Clerk(s) in ensuring compliance with the Assembly’s Standing Orders relating to Committee meetings and plenary sessions of the Assembly.
- Attending, participating in and managing meetings, visits and other events in support of the work of the Assembly; ensuring these are carried out effectively and that accurate records of business are maintained.
- Developing and maintaining effective relationships with key stakeholders, including Members, colleagues from across the Assembly Secretariat, officials from Executive departments, media, other external stakeholders and members of the public.
- Approving information for publication on social media platforms and the Assembly webpages and ensuring that this information is up to date e.g. Committee’s social media account.
- Leading, managing and developing individual staff members or a small team to ensure the delivery of team objectives.
- Quality assuring the work of staff to ensure compliance with legislation, Standing Orders and other procedural guidance in order to meet agreed service standards.
- Checking and approving purchase orders and invoices in line with organisational policy and within approval level.
- Assisting in the management of financial budgets.
- Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to carry out work including the production of reports and documents.
- Managing information and records in accordance with established policies and statutory requirements, including drafting responses to information requests including Freedom of Information requests.
- Complying with all Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
- Carrying out other duties that the Assembly Commission reasonably requires of you.