The main duties and responsibilities of the post are:
- Supporting the Senior Finance Office Management Team in the effective management of the Finance Office and maintaining a positive working environment;
- Managing a team of staff to plan, organise, co-ordinate and monitor the provision of efficient and effective Financial Services to the Assembly Commission, managers, staff, Members and Parties;
- Supervising the weekly accounts payable processes for secretariat administration costs or Members claims and completion of the suppliers’ payment run;
- Preparing monthly prepayment and accrual journals;
- Assisting either of the Senior Accountants with producing monthly general ledger control account reconciliations. This includes but is not limited to reconciliations of the bank accounts, the net pay control accounts, pension liability control accounts and the VAT control accounts, by analysing transactions and investigating costing errors and unreconciled amounts;
- Administration of the monthly internal management accounting processes. This includes but is not limited to running the monthly budget reports and analysing expenditure and variances in advance of monthly meetings and where appropriate producing revised forecasts for inclusion in the management accounts considered by the Secretariat Management Group (SMG);
- Producing high quality, reliable, accurate and timely financial information for internal and external stakeholders. This includes monthly management accounts with detailed variance analysis;
- Assisting with the preparation of the Interim and Annual Report and Resource Accounts as required. This includes but is not limited to preparing and posting journals, analysing expenditure reports, reconciling balance sheet accounts and ensuring all postings and analysis are completed in a timely manner;
- Administration and maintenance of the financial accounting system and purchase ordering systems, including access control, updating financial tracking information and assisting the team with resolving queries, or assisting end users with operational issues.
- Line management of a small team of clerical supervisors and clerical officers;
- Providing a quality assurance role for the work of the team, ensuring information and guidance issued is accurate and complies with policies, current legislation or HMRC best practice;
- Managing information and records in accordance with established policies and statutory requirements;
- Assisting with the preparation of FOI responses, by running reports, collating, analysing and verifying data held in the accounting system;
- Managing a number of key contracts, including but not limited to the insurance brokering contract, the banking contract, or software maintenance contracts.
- Maintaining an up-to date understanding of current public sector accounting requirements under the International Financial Reporting Standards (IFRS) regime and ensuring continual professional development is undertaken for the qualifications noted below;
- Interpreting and applying a number of key corporate policies, ensuring guidance is up to date and that the policies are correctly applied by the team and claims are compliant. Assisting with policy development;
- Complying with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements; and
- You may also be required to carry out other duties that the Assembly Commission reasonably requires of you.